ESTONIAN ASSOCIATION OF PROFESSIONAL CONSTELLARS STATUTE
Approved at the founding meeting 27.12. In 2017.
Amended by the resolution of the general meeting on 28.09.2018
Amended by the resolution of the general meeting of 29.10.2020
Amended by the resolution of the general meeting of 21.10.2021
1 GENERAL PROVISIONS
1.1 Non-profit association (MTÜ) The Estonian Association of Professional Constellators (EPKA) is a voluntary association uniting Estonian constellers and organizations dealing with constellations.
1.2 The official name of EPKA is in Estonian – Non – profit association Estonian Professional Association Constellators Association; in English – Professional Association of Constellators in Estonia; in Russian – Профессиональная Aссоциация Растановщиков в Эстонии.
1.3 The legal address of EPKA is the Republic of Estonia Tallinn
1.4 EPKA may develop its operating network through branches, representative offices and other independent legal entity and non-legal entities in Estonia or abroad.
1.5 EPKA is guided in its activities by the Constitution of the Republic of Estonia, the Non-profit Associations Act, other legislation in force in the Republic of Estonia, the statutes of EPKA and the Code of Ethics for Constellators.
2 OBJECTIVES OF EPKA
The objectives of EPKA are:
2.1 explaining and promoting the preventive, solution-oriented and therapeutic role of the constellation method in Estonian society;
2.2 compilation, sharing, translation and publication of professional information, organization of conferences, trainings, round tables, information events;
2.3 maintaining a competent and discreet level of contellation service and the professional ethics of constellers in Estonia;
2.4 supporting the professional development of constellers;
2.5 promotion of co-operation in the field of the constellation with similar organizations operating both in Estonia and in other countries,
2.6 to develop into an organization awarding and recognizing the profession of consteller, the standard of which complies with the requirements of the European Qualifications Framework and professional ethics;
2.7 initiating and coordinating the establishment, application and receipt of a professional standard for qualified constellers;
2.8 be a reliable contact for professionals and clients in their field;
2.9 creation and provision and coordination of covision and supervision opportunities to support and develop constellations.
3 STATUTICAL ACTIVITIES OF EPKA
3.1 Organization of training and in-service training of constellers and other activities aimed at increasing the competence of constellers.
3.2 Creation of the necessary information support system and databases; compilation and transmission of professional information related to constellations.
3.3 Creating international connections, developing cooperation with various institutions in Estonia and abroad, participating in international projects. Conducting development research and participating in research.
3.4 Introducing the activities of EPKA and its members both in Estonia and abroad. Media and public relations.
3.4.1 Compilation and management of a list of certified constellers and presentation to the public.
3.4.2 Gathering information about organizations operating in the constellation field in Estonia, establishing and maintaining contact with them and developing co-operation.
3.5 Protection of the work, professional and professional interests of EPKA members.
3.6 Organizing income events, trainings and joint projects and conferences for EPKA members and interested parties.
3.7 Publishing professional literature and e-publications, as well as various types of publications, which support and promote EPKA’s statutory activities.
3.8 Organizing a covision and supervision process that protects the interests of constellers and clients in accordance with ethical and professional requirements.
3.9 Bringing together constellation ideas and stakeholders.
3.10 Assessing the professional conformity of the constellator and awarding the profession and withdrawing the profession for good reasons and forming and convening the necessary professional committee.
3.11 Developing and resolving professional ethical requirements for constellers and maintaining related professional values and ethical standards.
3.11.1 An Ethics Committee shall be established to resolve and address issues related to professional ethics, to which both the constellator and the client of the constellation may turn.
3.11.2 The Ethics Committee formulates its position from the ethical and professional point of view, both from the client’s and the therapist’s point of view. If the Commission concludes that the constellation process has been deficient or detrimental to the parties, the Commission has the right to offer the parties a case-by-case approach. The purpose of the supervision process is to provide the necessary support and assistance to the parties to the case to find suitable solutions for the parties.
3.11.3 In the event of a specialist’s refusal to co-operate, the Ethics Committee reserves the right to make its views and case study publicized to a degree where it is not possible to identify the parties involved.
4 MEMBERSHIP OF EPKA, ITS RIGHTS AND OBLIGATIONS
4.1 EPKA members may include professional constellators, therapists, counselors and constellation organizations and associations. Also all people who are interested in different types of constellations, psychology and mental health. Those wishing to become members have a considerable amount of knowledge in the field of activity of EPKA and / or work in a related field.
4.2 The types of EPKA membership are active member, supporting member and honorary member.
4.2.1 Certified constellers or persons involved in the training of a consteller and organizations involved in the organization of constellations may be active members.
4.2.2 Supporting members of the Association may be natural and legal persons who support the Association with their activities. Supporting members shall have the right to make suggestions and speak, but shall not have the right to vote.
4.2.3 Honorary members of the Association may be persons who have important merits in the promotion of the constellation field in Estonia or elsewhere in the world. An honorary member of the association is elected at the general meeting of the association by an open vote by a simple majority. Honorary members are exempt from the membership fee.
4.3 Admission, suspension and expulsion of EPKA membership shall be decided by the Board of EPKA. A member needs a written recommendation from two EPKA members. The Management Board may request additional information in the form of CVs, certificates or other material certifying the professional level from both the member and the recommenders. Membership will take effect after the decision of the Management Board on admission to membership and payment of the membership fee for the current year in full.
4.4 The Board of EPKA has the right to terminate the membership if the member has other debts to EPKA, damages the reputation or activities of EPKA, repeatedly violates the Articles of Association or the Code of Ethics of EPKA or has knowingly submitted incorrect information upon acceptance.
4.5 The status of an EPKA member increases the credibility of the constellator, offers discounts at events and organized events organized by EPKA, enables closer cooperation and development for specialists in its field, increases involvement in joint professional projects, · enables to use EPKA advertising channels to increase professional awareness.
4.6 All members of EPKA have the right to participate in the activities of the association in accordance with the articles of association, to be informed about all activities of the association, to use all benefits granted to members, to use the assets of the association his membership, due to a longer stay abroad, temporary withdrawal from active activities or for other personal reasons (health, family, work) by notifying the Board of EPKA in writing in a form that can be resubmitted; freely withdraw from EPKA at any time by notifying the Board of EPKA in writing in a resubmitted form.
4.7 In addition to the rights listed in Clause 4.6, active members and honorary members have the right to vote at the general meeting, to elect and be elected to all bodies of the association, to initiate amendments to the articles of association.
4.8 EPKA membership is not equivalent to the right to exercise constellations for persons who do not have the relevant competence or certificate.
4.9 The members of EPKA are obliged to follow the goals of the association, the statutes and the code of ethics of EPKA and the professional requirements of the constellator; pay the entrance and membership fees; to act and behave in a manner which does not damage the interests of EPKA and the reputation of the constellation;
4.10 When participating in EPKA programs and projects, duly fulfill the respective reporting obligation and submit the required cost documents.The members of EPKA shall be liable for the damage caused to EPKA by their actions accordinglyOn the bases prescribed by the laws of the Republic of Estonia.
4.11 The rights of an EPKA member, including the right to vote, shall be suspended or terminated if he or she has not paid the membership fee by the beginning of the annual general meeting of the current year. A member who has not paid the membership fee for two consecutive years or who has not been granted an additional term for payment by a decision of the Management Board shall be expelled from the membership. The membership fee will not be refunded to the expelled or outgoing member.
5 EPKA ASSETS AND EXPENSES5.1 EPKA’s assets are formed
5.1.1 entrance and annual membership fees, the procedure and amount of which shall be determined by the Management Board;
5.1.2 grants, allocations, donations and other earmarked or non-earmarked receipts;
5.1.3 the provision of paid services created to achieve the statutory objectives;
5.1.4 income received from the publication and distribution of the association’s publications.
5.2 EPKA may establish special-purpose funds for the fulfillment of its statutory objectives:
5.2.1 to pay registered scholarships;
5.2.2 for the organization of design contests and the payment of prizes;
5.2.3 to finance research, development work and expertise;
5.2.4 to organize meetings and other events and to provide financial support.
5.3 EPKA uses its assets only for the purposes of its statutes.
6 EPKA MANAGEMENT
6.1 The highest governing body of EPKA is the general meeting of EPKA members.
6.1.1 The Annual General Meeting is convened by the Management Board once a year.An extraordinary general meeting is convened as required.
6.1.2 EPKA members are notified of the convening of the general meeting at least one month in advance.Proposals of members regarding the amendment of the agenda of the general meeting, including the nomination of candidates to the management bodies, shall be submitted to the management board in writing at least one week before the general meeting.
6.1.3 The competence of the General Meeting includes amending the Articles of Association; appointment and removal of members of the management board; election and removal of commissioners; deciding to enter into a transaction with a member of the management board or other body prescribed by the articles of association, determining the terms of the transaction, deciding to hold a legal dispute and appointing a representative of the non-profit association in such transaction or dispute; appointment of the composition of the professional, ethics and audit committee, approval of the annual report; Deciding on the dissolution, merger and division of EPKA.
6.2 The General Meeting has a quorum if at least 50 percent of the members are present or by proxy. Each active member of EPKA has one vote. A resolution shall be deemed adopted if more than 50 per cent of the active members registered for the meeting vote in favor.If the general meeting does not have a quorum, the management board shall convene a repeated general meeting within one month, the decision of which shall be deemed adopted if 50 percent plus one active member votes in favor.A repeated general meeting has a quorum regardless of the number of members present at the meeting.
6.3 The general meeting of EPKA elects the board for three to five years.
6.3.1 The Management Board consists of 3 to 5 people.
6.3.2 The Management Board elects the Chairman and Deputy Chairman of the Management Board of EPKA, who coordinate the work of the Management Board during the term of office of the Management Board.
6.3.3 The Chairman of the Board of EPKA convenes and chairs the meetings of the Board, represents EPKA in relations with other legal and natural persons; concludes agreements, contracts and transactions in accordance with the Articles of Association on behalf of EPKA and authorizes the execution of transactions.
6.3.4 The Board of EPKA meets at least once a quarter or as required.
6.3.5 The Board of EPKA has a quorum if at least half of its members are present. Decisions shall be taken by simple majority.
6.3.6 The Board of EPKA is responsible for coordinating the development of the strategy.
6.4 In order to coordinate the activities of EPKA, a director may be hired to manage the day-to-day work of EPKA and be responsible for the performance of the tasks assigned to it. The Director represents EPKA in relations with other legal and natural persons, concludes Agreements on behalf of EPKA, implements and implements the decisions of the Board and the General Meeting, prepares issues to be discussed in the Board and the General Meeting, establishes accounting and organizes taxes to the state and local budgets. The appointment of the director and the amount of his / her remuneration shall be approved by the general meeting.
7 FINANCIAL CONTROL
7.1 If necessary, the general meeting of EPKA elects an audit committee or an auditor to control the financial activities of EPKA.
8 REORGANIZATION AND TERMINATION OF EPKA ACTIVITIES
8.1 The merger, division and liquidation of EPKA shall take place pursuant to the procedure prescribed by law.
8.2 The activities of EPKA shall be terminated by the general meeting of members if the performance of EPKA’s duties turns out impossible, the economic situation does not allow to continue operations or a reasoned request of the audit committee has been submitted for this purpose.
8.3 Two thirds of all votes of the members present at the general meeting of EPKA are required for the termination of EPKA’s activities.
8.4 The activities of EPKA shall be terminated if there are less than five members.
8.5 When deciding on the termination of EPKA’s activities, the general meeting shall elect the liquidator (s).
8.6 In all matters not provided for in the statutes of EPKA, the provisions of the legislation of the Republic of Estonia apply.
8.7 Upon termination of the activities of the Association, the assets shall be transferred to non-profit associations and foundations with income tax relief and to an organization or legal person in public law with a similar purpose.