ASSOCIATION OF ESTONIAN PROFESSIONAL ARTISTS
Approved at the founding meeting on 27.12. in 2017.
Amended by the decision of the general meeting on 28.09.2018
Amended by the decision of the general meeting on 29.10.2020
Amended by the decision of the general meeting on 21.10.2021
1 GENERAL PROVISIONS
1.1 Non-profit organization (MTÜ) Estonian Professional Constellators Association (EPKA) is a voluntary association uniting Estonian constellators.
1.2 EPKA’s official name in Estonian is Non-Profit Association of Estonian Professionals
Association of Constellators;
in English – Professional Association of Constellators in Estonia;
in Russian – Professional Association Расстановщиков в Естонии.
1.3 EPKA’s legal address is Tallinn, Republic of Estonia
1.4 EPKA may develop its operational network through branches, representative offices and other independent entities with and without legal entity status in Estonia or outside it.
1.5 EPKA is guided in its activities by the Constitution of the Republic of Estonia, the Act on Non-Profit Organizations, other legal acts in force in the Republic of Estonia, EPKA’s statutes and the constables’ code of ethics.
2 OBJECTIVES OF EPKA
The aims of EPKA are
2.1 explaining and promoting the preventive, solution-oriented and therapeutic role of the constellation method in Estonian society;
2.2 aggregation, distribution, translation and publication of professional information, organization of conferences, trainings, round tables, information events;
2.3 maintaining a competent and discreet constellation service level and the professional ethics of constellators in Estonia;
2.4 supporting the professional development of constables;
2.5 promoting cooperation in the field of constellations with similar organizations operating in Estonia as well as in other countries,
2.6 to develop into an organization granting and recognizing the profession of constable, whose standard is in accordance with the requirements of the European qualification framework and professional ethics;
2.7 initiating and coordinating the creation, application and obtaining of a professional standard for qualified constables;
2.8 to be a reliable contact for professionals and customers in their field;
2.9 creation and provision and coordination of covision and supervision opportunities that support and develop constellators.
3 STATUTORY ACTIVITIES OF EPKA
3.1 Organization of training and further training of constables and other activities aimed at increasing the competence of constables.
3.2 Creating the necessary informational support system and databases; aggregation and transmission of professional information related to constellations.
3.3 Creating international connections, developing cooperation with various institutions in Estonia and abroad, participating in international projects. Conducting development research and participating in research.
3.4 Introducing the activities of EPKA and its members both in Estonia and abroad. Media and public relations.
3.4.1 Compiling and managing the list of certified constables and presenting it to the public.
3.4.2 Gathering information about organizations operating in the field of constellations in Estonia, establishing and maintaining contact with them and developing cooperation.
3.5 Protecting the work, professional and professional interests of EPKA members.
3.6 Organization of revenue events, trainings and joint projects and conferences for EPKA members and interested parties.
3.7 Publishing professional literature and e-publications and articles that support and promote EPKA’s statutory activities.
3.8 Organization of the covision and supervision process that protects the interests of constables and clients in accordance with ethics and professional requirements.
3.9 Bringing constellation-related ideas and interest groups together.
3.10 Assessing the constable’s professional suitability and assigning the profession and withdrawing the profession for valid reasons and forming and convening the necessary professional commission for this purpose.
3.11 Developing professional ethical requirements for constables and solving related issues and maintaining related professional values and ethical level.
3.11.1 An Ethics Committee will be established to resolve and deal with professional ethics issues, to which both the constellator and the client of the constellation can turn.
3.11.2 The ethics committee formulates its position based on an ethical and professional point of view, based on both the client and the therapist. If the commission comes to the conclusion that the constellation process has been incomplete or harmful to the parties, the commission has the right to offer the parties a supervisory approach to the case. The purpose of the supervision process is to provide the necessary support and help to the parties in the case in order to find suitable solutions for the parties.
3.11.3 In the event of the specialist’s refusal to cooperate, the Ethics Committee reserves the right to disclose its views and case analysis with such a degree of generalization that it is not possible to identify the parties involved.
4 EPKA MEMBERSHIP, ITS RIGHTS AND OBLIGATIONS
4.1 EPKA members can be professional constellators, therapists, counselors. Also, all people who are interested in different types of constellations, psychology and mental health. Those wishing to become a member have considerable knowledge in EPKA’s field of activity and/or work in a related field.
4.2 EPKA membership types are active member, supporting member and honorary member.
4.2.1 Certified constellators may be active members
4.2.2 Constellation students up to certification can be supporting members, as well as individuals who support the association with their activities. Supporting members have the right to propose and speak, but they do not have the right to vote.
4.2.3 Honorary members may be persons who have made significant contributions to the advancement of the constellation field in Estonia or elsewhere in the world. The honorary member of the association is elected at the general meeting of the association in an open vote with a simple majority. Honorary members are exempt from membership fees.
4.3 Admission to EPKA membership, suspension of membership and exclusion are decided by the EPKA board. Anyone who wants to become a member needs a recommendation from an EPKA member. The Board may request additional information in the form of a CV, certificates or other material proving the professional level from both the applicant and recommenders. Membership becomes valid after the board’s decision on admission to membership and full payment of the membership fee for the current year.
4.4 EPKA’s board has the right to terminate membership if the member has other debts to EPKA, damages EPKA’s reputation or activities, repeatedly violates EPKA’s Statutes or Code of Ethics, or has knowingly provided incorrect information upon admission.
4.5 EPKA member status increases the credibility of the constable, offers discounts at events and organized events organized by EPKA, enables closer cooperation and development for specialists in their field, increases involvement in professional joint projects, allows the use of EPKA advertising channels to increase professional recognition.
4.6 All members of EPKA have the right to take part in the activities of the association in accordance with the articles of association, to be informed about all the activities of the association, to use all the benefits provided to members by the association, to use the property of the association in accordance with the procedure established by the board, to submit proposals concerning the activities of EPKA to the management bodies of EPKA for discussion, to participate in discussions of submitted proposals, to suspend due to his membership, prolonged stay abroad, temporary withdrawal from active activities or other personal reasons (health, family, work-related) by informing the EPKA board of this in writing in a form that enables reproduction; to withdraw from EPKA at any time by notifying EPKA’s management in writing in a form that enables reproduction.
4.7 In addition to the rights listed in Clause 4.6, executive members and honorary members have the right to vote at the general meeting, to elect and be elected to all association bodies, to initiate changes to the statutes.
4.8 EPKA membership is not equivalent to the right to perform constellations for persons who do not have the appropriate competence or certificate.
4.9 EPKA members are obliged to comply with the goals of the association, the statutes and the EPKA code of ethics, and the constable’s professional requirements; pay admission and membership fees; to act and behave in a way that does not damage the interests of EPKA and the reputation of the constellation;
4.10 When participating in EPKA programs and projects, properly fulfill the corresponding reporting obligation and submit the required cost documents. Members of EPKA bear responsibility for the damage caused to EPKA by their actions in accordance with the bases prescribed by the laws of the Republic of Estonia.
4.11 A member of the Association must pay a membership fee, the amount of which is determined by the General Meeting of the Association, on the basis of an annual invoice. The rights of an EPKA member, including the right to vote, are suspended or terminated if he has not paid the membership fee by the beginning of the regular general meeting of the current year. A member who has not paid the annual membership fee for two years in a row, or who has not been given an additional deadline for payment by the decision of the board, will be excluded from the membership. The membership fee will not be refunded to an expelled or departing member.
5 EPKA ASSETS AND EXPENSES
5.1 EPKA property is formed
5.1.1 admission and annual membership fees, the order and amount of which is determined by the board;
5.1.2 from grants, allocations, donations and other targeted or non-targeted receipts;
5.1.3 provision of paid services designed to achieve statutory goals;
5.1.4 income from the publication and distribution of the association’s publications.
5.2 EPKA may create special-purpose funds to fulfill the statutory objectives:
5.2.1 for the payment of named scholarships;
5.2.2 to organize design contests and pay prizes;
5.2.3 for financing research, development works and expertise;
5.2.4 for organizing meetings and other events and for financial support.
5.3 EPKA uses its assets only to achieve statutory goals.
6 EPKA MANAGEMENT
6.1 The highest governing body of EPKA is the general meeting of EPKA members.
6.1.1 The board convenes a regular general meeting once a year. An extraordinary general meeting is convened as necessary.
6.1.2 EPKA members are notified of the convening of the general meeting at least one month in advance. Members’ proposals for supplementing the agenda of the general meeting, including submitting candidates to the governing bodies, are submitted to the board in writing at least one week before the general meeting.
6.1.3 The competence of the general meeting includes amending the articles of association; appointment and recall of board members; election and recall of commissioners; deciding to enter into a transaction with a member of the board or other body prescribed by the statute, determining the terms of the transaction, deciding to hold a legal dispute and appointing a representative of the non-profit organization in this transaction or dispute; appointing the composition of the professional, ethics and audit committee, approving the annual report; Deciding on termination, merger and division of EPKA.
6.2 The general meeting has decision-making power if at least 50 percent of the members are present or represented by proxy. Each executive member of EPKA has one vote. The decision is considered passed if more than 50 percent of the executive members registered for the meeting vote for it.
In the event that the general meeting is not capable of making a decision, the board calls a repeat general meeting within one month, the decision of which is deemed to have been passed if 50 percent plus one executive member votes for it. The repeated general meeting has decision-making capacity regardless of the number of members participating in the meeting.
6.3 The EPKA general meeting elects the board for three to five years.
6.3.1 The board consists of 3 to 5 people.
6.3.2 The board elects the EPKA board chairman and vice-chairman, who coordinate the board’s work during the board’s work period.
6.3.3 EPKA’s board chairman convenes board meetings and presides over them, represents EPKA in relations with other legal and natural persons; concludes agreements, contracts and transactions in accordance with the articles of association on behalf of EPKA and gives authorizations to perform transactions.
6.3.4 EPKA’s board holds meetings at least once a quarter or as needed.
6.3.5 EPKA’s board is capable of making decisions if at least half of its members are present. Decisions are taken by simple majority.
6.3.6 The EPKA board is responsible for coordinating strategy development.
6.4 In order to coordinate the activities of EPKA, a director may be hired, who manages the current work of EPKA and is responsible for the fulfillment of the tasks assigned to him. The director represents EPKA in relations with other legal and natural persons, concludes contracts on behalf of EPKA, executes and implements the decisions of the board and the general meeting, prepares issues to be discussed in the board and the general meeting, sets up accounting and arranges the payment of taxes to the state and local budget. The appointment of the director and the amount of his salary are approved by the general meeting.
7 CHECKING FINANCIAL PERFORMANCE
7.1 EPKA’s general meeting elects, if necessary, an audit committee or an auditor to control EPKA’s financial activities.
8 REORGANIZATION AND TERMINATION OF EPKA’S ACTIVITIES
8.1 The merger, division and liquidation of EPKA shall take place in accordance with the procedure prescribed by law.
8.2 EPKA’s activities are terminated by the general meeting of members in the event that EPKA’s tasks are fulfilled
becomes impossible, the economic situation does not allow to continue the activity, or a reasoned demand of the audit committee has been submitted for this purpose.
8.3 Two-thirds of the votes of all members who participated in the general meeting of EPKA are required to terminate EPKA’s activities.
8.4 The activity of EPKA is terminated if there are less than five members left.
8.5 When making a decision to terminate EPKA’s activities, the general meeting elects the liquidator(s).
8.6 In all matters that are not stipulated by EPKA’s statutes, the provisions of EV legislation shall apply.
8.7 In the event of the termination of the association’s activities, the property is transferred to non-profit organizations and foundations and organizations with a similar purpose or to a public legal entity with income tax benefits.